What is Office 365?
Let’s start with what Office 365 is. Office 365 is a suite of Microsoft Office programs that includes email client, spreadsheet, presentation, document, calendar/reminder, collaboration, and chat tools.
How is it different from the regular Office package?
Unlike the regular Office package, Office 365 is web-based. That means all your data is stored in the cloud and retrieved from there every time you need to access it. It is not necessary to store the software on your computer, though you also have the option to install it if you wish.
What are the benefits of Office 365?
The regular Office package stores your data locally, on a computer. When you store your data locally, there are chances of downtime and data loss if the hard disk becomes corrupted or fails. Furthermore, you need to have access to the specific computer or hard disk it is stored on to have access to the data. Since Office 365 is web-based, your data is accessible from anywhere.
Standard data security is taken care of
Office 365 uses encryption, so, in general, your data is safer than it would be on the desktop version of Office suite. Plus, it is HIPPA and FERPA compliant, which makes it easier if you are operating in the healthcare or education industry. Plus, the security in cloud-based storage is generally stronger than what you get when storing at the local level.
Office 365 offers more storage space compared to the traditional version of Microsoft Office. In the traditional version, when you use Outlook email client, the emails are stored on your hard drive, slowing down your system and eventually making you run out of space, forcing you to delete a lot of those older emails. Often we see that clients don’t want to lose old emails. Maybe they find them all too important to let go of, or they don’t want to spend time browsing through hundreds of them deciding which ones to delete. In any case, Office 365 comes with 50GB of storage space for emails, so you don’t have to worry about this issue anymore.
Office 365, being the most recent version of Microsoft Office, is one of the most efficient versions. It has updates and improvements that can boost your productivity better than the traditional Office Suite. Microsoft is continuously at work, innovating to make Office 365 more efficient, the most recent example being, its ability to capture printed data in Excel. If you have a printed data chart, you can instantly convert it into a spreadsheet by just clicking a picture using your smartphone and Office 365 app.
Mobile compatibility and real-time synchronization
Office 365 is mobile compatible and has an app that you can use on your phone to access and edit your Office files anytime, anywhere. Since the files are in the cloud, multiple people may work on the files simultaneously.
Upgrades are much easier
Since Office 365 is online, you don’t have to implement software updates or version upgrades the old-fashioned way, for each device. Updates and revisions can be both expensive and cumbersome, so businesses tend to stick with the older version, rather than paying for and installing a new one. Relying on old versions and updates can create security issues. In Office 365, you receive automated updates and version upgrades across all your accounts at once.